This allows you to decide which are most important and which are urgent. However, most people stay stuck in quadrant 1. In order to realise your goals, you must focus on quadrant 2. To boost productivity, you should live your life in the upper half of the quadrant, dedicating most of your time to quadrant 2 but completing tasks in quadrant 1 to get by. You should only use quadrant 4 as part of your downtime.
One approach of using the Time Management Matrix is not necessarily better than another: some people complete the quadrant 1 tasks first before quadrant 2, whilst others do the opposite.
Implementing the matrix will make you more aware of your daily tasks and how you can get past them to achieve your goals. Once it is written down, you will begin to realise that you may be spending a lot of time in quadrant 4. These mindless tasks — such as daydreaming, net surfing and chatting — serve no purpose towards your professional development. If you find yourself completing more and more mindless unhelpful tasks that belong in quadrant 4, review your matrix regularly.
It will help you stay on top of your time management and make the most of your working time. Skip to content. What is a Time Management Matrix? Urgent, but not important. Not urgent, but important. Neither urgent nor important.
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